Document Formatting Specialist

Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.  

The Document Formatting Specialist is an integral part of Latham’s Global Document Services team. This role will be responsible for converting, formatting, and otherwise automating and manipulating legal documents and other work products using MS Office and other core applications. This role will be located in our Singapore office. The working hours for this role are 08:30 - 17:30. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Other key responsibilities include:

• Completing various projects in Word, such as conversions, formatting, styling, applying automatic numbering, generating tables of contents (TOC), and automating cross-references
• Completing various core-level projects in Excel, such as creating new workbooks and sheets, formatting cells, tables, rows, columns, and using simple formulas
• Completing various core-level projects in PowerPoint, such as revising slides, inputting and revising text, inserting graphics, and formatting and reapplying slide design and layout
• Utilising Acrobat Professional to compress .pdf files, create searchable and non-searchable .pdfs, apply Bates numbering, and crop pages as needed
• Proofreading documents when necessary

We’d love to hear from you if you:

• Possess knowledge of applications typically used in a legal word processing environment, such as MS Office Suite, Acrobat, iManage, OmniPage, ABBYY FineReader, Visio
• Demonstrate the ability to learn new software and procedures
• Display well-developed and professional interpersonal skills, with the ability to interact effectively with people at all organisational levels of the firm

And have:

• Related experience working as a document specialist at a professional services organisation
• Fluent English language skills both written and verbal

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Insurance
• Confidential Counseling & Coaching
• Family Building Benefits & Resources
• Well-Being programs
• And more!

Additionally, we have a range of diversity programming including Global Affinity Groups. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.

Latham & Watkins is committed to diversity, equal opportunity, sustainability, and pro bono legal services. We draw from a remarkable wealth of talent to create one of the world's leading law firms, and advance these commitments through the work of our Global Citizenship department. Our lawyers, paralegals, and professional staff worldwide comprise a rich mixture of different races, ethnic backgrounds, religions, sexual orientations, cultures, and primary languages. Our diversity makes us who we are. 

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